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What Are the Requirements of an Electronic Signature to Be Legally Binding?

What Are the Requirements of an Electronic Signature to Be Legally Binding?

March 23, 2022

As more businesses move towards conducting transactions electronically, it’s important to understand the requirements for an electronic signature to be legally binding. In many cases, an electronic signature can be just as binding as a handwritten signature, but the signer should meet the essential requirements.

In this blog post, we’ll take a look at those requirements to ensure that your business dealings are appropriately protected.

Table of Contents

What Is An Electronic Signature?

Before we get into the requirements of an electronic signature, it’s important first to understand what an electronic signature is. An electronic signature is a digital representation of a handwritten signature for signing documents electronically.

An electronic signature can be as simple as typing your name at the bottom of an email or document. It can be a more complex digital signature that uses cryptographic methods to verify the signer’s identity.

In either case, the goal of an electronic signature is to provide a way for the signer to indicate their intent to agree to the terms of the document in a way that other parties can verify.

What Are the Benefits of Using E-Signatures?

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There are various reasons why you should consider switching to electronic signatures instead of handwritten ones. Here are some of the key benefits.

  • Speed – Electronic signatures can be processed and approved faster than handwritten signatures.
  • Convenience – With electronic signatures, you can sign documents from anywhere with an internet connection.
  • Accuracy – Electronic signatures are more accurate than handwritten signatures because people can quickly reproduce them, and there is no risk of error due to illegible handwriting.
  • Security – Electronic signatures are more secure than handwritten signatures because they can be encrypted and password-protected, and this prevents unauthorized access to the document and helps protect against fraud.

These are just a few of the many benefits that electronic signatures offer. With the increasing popularity of e-commerce and online transactions, it’s becoming increasingly important to find ways to streamline the signing process and make it more efficient and secure. Electronic signatures provide a fast, convenient, and reliable way to do that.

What Are the Requirements of an Electronic Signature To Be Legally Binding?

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A document must meet these five main requirements for an electronic signature to be legally binding according to the United States ESIGN Act 2000, a federal law that regulates contracts entered into electronically.

ESIGN requires the federal government to use electronic signatures and records in all appropriate circumstances and to encourage other entities conducting business with the federal government to do the same.

The law requires that signatures based on electronic records are treated as legally binding as handwritten signatures. For an electronic signature to be enforceable, the signer must intend to adopt the electronic signature as their own. Here are the five elements:

Validity

E-signatures and documents in electronic formats have the same weight and validity as inked signatures and printed records.

Consent

The signer must consent to the use of an electronic signature. This consent can be implicit, such as when the signer agrees to conduct business electronically, or explicit, such as when the signer agrees explicitly to use an electronic signature on a particular document.

Intention

The signer must intend to sign the document. It can be demonstrated by the signer taking some action that indicates their intent, such as clicking on an “I agree” button. The signer agrees to sign the document and the implications of the attached signature.

Recording

Clear proof must be attached or accompanied to verify the signature is an electronic signature and not a wet signature.

Data Integrity

There must be proof that the electronic signature is authentic and has not been tampered with. The signer can accomplish this with a digital signature, which uses cryptographic methods to verify the signer’s identity.

Common Mistakes When Using Electronic Signature

There are a few common mistakes that people make when creating electronic signatures. Here are some of the most important ones to avoid:

  • Not Intending to Sign – One of the most critical requirements for an electronic signature to be legally binding is that the signer must intend to sign the document. Simply clicking on an “I agree” button is not enough, and the signer must take some action that indicates their intent to sign the document.
  • Not Linking the Signature to the Document – there must be a clear association between the signature and the signed document. It means that the signature must be linked to the record to make it evident that the signer agreed to the document’s contents.
  • Not Using a Secure Method – An electronic signature must be verified and authenticated to be legally binding. The signer can be accomplish it with a digital signature, which uses cryptographic methods to verify the signer’s identity.
  • Not Storing Signatures in a Safe Place – Electronic signatures can be easily copied and distributed, so storing them in a secure location is important. It will help protect them from fraud and unauthorized access.

Final Thoughts

So what are electronic signatures? They are a way of signing documents electronically using your computer or mobile device. They offer many benefits over traditional handwritten signatures, such as speed, convenience, and security.

For an electronic signature to be legally binding in the United States, it must meet the ESIGN Act of 2000’s specific requirements. There are also some common mistakes people make when creating electronic signatures that can lead to legal problems.

However, with a bit of knowledge and preparation, you can easily avoid these pitfalls and enjoy all the benefits that e-signatures offer. Have you tried using electronic signatures yet? If not, now is a great time to start!

You can start by trying out Fill, a simple yet efficient way to sign documents on the go through your mobile device. It’s like the Swiss army knife of mobile app scanners – you can sign documents within the app, sign contracts, request electronic signatures from other users, share files or upload them on the cloud.

And the best part is, it’s free! Try it now.



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