Digitalizing your document workflow helps your business reach new heights and gives you that competitive edge that sets your organization apart from your competition. Not only does it help cut down your costs, but more importantly, it increases your productivity and efficiency levels by eliminating unnecessary processes. This results in a faster turnaround rate, which significantly affects customer satisfaction.
A significant first step towards digitalizing your document workflow is to adopt paperless solutions like electronic and digital signature software and applications for your paperwork. In today’s article, we will discuss some basic things you need to know about digital signatures and how to start incorporating them into your processes.
Table of Contents
- Why use a digital signature?
- How to create a digital signature?
- How can Fill help you with your document workflow?
- Final Thoughts
Why use a digital signature?
For many years, organizations have dealt with paperwork manually. While that still works today and wet signatures are still prevalent, going the digital route is just more ideal in today’s modern times. Using electronic and digital signatures speeds up the document signing process and practically cuts the total time and effort spent processing paperwork by almost half.
The main issue with the pen-and-paper method of document management is that it is not entirely the safest way of handling documents, especially in today’s current landscape, where your data is so vulnerable to theft and breaches. If you deal with files containing highly sensitive information regularly, the best way to go about document signing is by using digital signatures.
Digital signatures offer multiple layers of protection to safeguard your documents against malicious threats such as tampering, unauthorized access, document duplication, and forgery. Digital signatures are authenticated and verified to reduce the risk of fraud.
Moreover, digital signatures are more convenient to use, especially when you’re constantly on the go. Since you’ll deal with documents electronically, you can sign paperwork no matter where you are at any given time. You can use any mobile device by simply downloading an electronic or digital signature application. There’s no need to print anything.
Finally, digital signatures are just as enforceable and legally binding as wet signatures. So you can use them to sign contracts without worrying about their validity. However, you must ensure that you are familiar with ESIGN Act to avoid any troubles during the signing process.
How to create a digital signature?
Despite being presented with the advantages of digital signatures, many people are still on the fence about making the digital switch. They think it’s such a complicated process that takes a lot of time and involves quite a hefty amount of money. Contrary to their belief, creating a digital signature is a simple process.
There are two very important requirements that can help you get started. First, you need an electronic device. It could be your trusted laptop, tablet, or even your smartphone, and any of them will work perfectly. Then, you need to sign up for an account on a reliable electronic or digital signature application or software. We highly recommend you check out Fill.
With Fill, there are four easy ways to create a digital signature. Using your mobile phone or tablet, you can simply draw your signature on our on-screen canvass as you would when you sign a document on an actual paper. If you are using a laptop or desktop computer, you can draw your signature using your mouse or trackpad.
Another way to create a digital signature is by uploading a digital copy of your signature. With Fill, you can upload formats like JPEG and PNG and ensure that your signature is legible and clear.
Finally, you can type your signature or initials for quick and easy document signing. Fill has a few fonts to choose from, and simply pick the one you like best.
You can check our comprehensive guide for more information about creating a digital signature.
How can Fill help you with your document workflow?
Aside from providing four easy methods to create your digital signature, Fill also offers a plethora of features and functionalities to make document workflow management a breeze.
For instance, Fill makes it easier for you to stay up-to-date with the progress of your paperwork. Our real-time audit trail and log instantly send notifications and updates once your signer has opened or completed signing the paperwork. Fill also automatically sends all the concerned parties a reminder to ensure the timely completion of the documents.
You can also add fillable fields to your documents, so your signers will know what and where to supplement the necessary information. This feature comes in handy to ensure that you have everything you need to complete your document process, and there’s no need to go back and forth.
Fill is also built and designed to integrate your favorite business tools and applications seamlessly. You do not have to go through the long and tedious integration process. And, of course, our electronic and digital signature application is safe and secure. We only use the most robust security measures and military-grade encryption to reduce threats and data compromise. Your data is safe with us.
Living in such a fast-paced world, your business must continue to adopt modern solutions to keep up with the times and get ahead of the competition. Digitalizing your document workflow helps you reach optimum efficiency and productivity by eliminating unnecessary steps and processes. You can easily send and sign documents on the go, and it also saves you money by significantly expenses for printing and courier services. There are so many advantages when using digital signatures in your workflow.
For a seamless transition, investing in a reliable, feature-rich digital signature application like Fill is best. Fill has all the features you need for a more streamlined document signing process. Try it out for free.