PDF-Xchange vs. Adobe Acrobat

PDF-Xchange vs. Adobe Acrobat

The main difference between PDF Xchange and Adobe Acrobat is in their pricing models. PDF-Xchange offers a more affordable one-time purchase option, while Adobe Acrobat has a steeper subscription-based model.

Read the rest of our PDF-Xchange vs. Adobe Acrobat comparison to learn more.

Comparing PDF-Xchange vs. Adobe Acrobat


File Size and Limitations


Signature Integration

OCR Capabilities


Files up to 1GB

Windows systems



Adobe Acrobat

Files up to 2GB

Windows, macOS, and Linux systems



Form Filling

With PDF-Xchange, you’ll enjoy seamless form filling with its straightforward interface that lets you input text in PDFs with simple clicks. It supports various form types, such as checkboxes, radio buttons, digital signatures, and drop-down lists. PDF-Xchange also automatically saves your work to prevent loss of progress.

Intelligent and quick form-filling is what Adobe Acrobat brings to the table. It stands out because of its smart auto-fill function, which remembers your previous inputs for faster future form-filling.

Comparing PDF-Xchange vs. Adobe Acrobat in terms of this criteria is tricky, but if you want ease of access and fast processing, PDF-Xchange is the way to go.

Text Editing

PDF-Xchange offers a content editing tool that lets you modify text in your documents. Upon clicking the text, you get options like cut, copy, paste, delete, select all, and convert to path. The text edit mode enables adding, removing, moving, resizing text boxes, and changing text attributes like font and color.

With Adobe Acrobat, you have the ability to change your PDF text to your liking easily. To edit text, click the Edit PDF tool in the right pane. Clicking on the text you want to edit allows you to start typing immediately. You can also change font, size, and color and move, rotate, or resize text boxes as needed.

Merge and Split PDF Documents

Adobe Acrobat simplifies merging PDFs but makes splitting a bit complex. Simply use the Combine Files feature to merge PDFs and add your documents. For splitting a PDF, select the Organize Pages tool, choose the pages to extract, and then separate them. 

On the other hand, PDF-XChange provides a more straightforward method for splitting and merging PDFs than Adobe Acrobat. To merge, select Insert PDF Pages and add your documents. PDF-XChange simplifies splitting documents by choosing Extract Pages and highlighting the ones you need to separate.

Export and Convert PDF Files

PDF-Xchange is known for its reliability and plenty of export options. It allows users to convert PDF files into a wide range of formats like Word, Excel, and image files. It ensures that the original document’s formatting is maintained during the conversion process.

You can trust that Adobe Acrobat is as proficient as PDF-Xchange in converting files. It can export PDFs into many file formats with reliable accuracy, and large-volume conversions can also be easily managed.

Annotation Tools

In PDF-Xchange, annotation tools are designed to be user-friendly, with various options available, like text boxes, sticky notes, freehand drawing tools, shapes, and stamps. You may also personalize the appearance of annotations by changing the color, opacity, and border style, which provides a more personalized experience.

Additional options like measuring areas and perimeters are also available and helpful for professionals in architecture and engineering.

Adobe Acrobat’s annotation tools are designed with collaboration in mind. It includes standard tools like text markup and sticky notes. Adobe Acrobat also offers a commenting function for multiple users and advanced options like voice annotations. While useful for teamwork, these tools may require more work for new users to learn.

PDF-Xchange vs. Adobe Acrobat

OCR (Optical Character Recognition)

Optical character recognition (OCR) is a crucial function of PDF tools such as PDF-Xchange and Adobe Acrobat. OCR transforms various document types, such as scanned papers and digital photos, into data that can be edited and searched.

PDF-Xchange incorporates the OCR functionality directly into its standard version. It allows users to convert their scanned documents into PDF files that are both editable and searchable. Its interface supports multiple languages, providing more accessibility to users across the globe. 

PDF-Xchange’s OCR output quality relies on the resolution and clarity of the original scanned documents or images.

You can use Adobe Acrobat’s OCR technology through Adobe Sensei AI. The quality of OCR in Adobe Acrobat is unsurpassed. It provides highly accurate conversions regardless of the complexity and font style of the original document. 

However, OCR capabilities are only included in Adobe Acrobat’s more expensive subscription packages. Comparing Adobe Acrobat vs PDF Xchange is a no-brainer for this feature since Adobe Acrobat’s OCR is far superior.

File Size and Limitations

Both Adobe Acrobat and PDF-XChange have unique file size and limit specifications. Adobe Acrobat handles files up to 2GB and doesn’t limit the number of pages in a file, making it suitable for large documents.

In contrast, PDF-XChange has a file limit of 1GB, which should be more than enough capacity for the average user. Like Adobe Acrobat, PDF-Xchange does not limit the number of pages within a document.

Signature Integration

The PDF-Xchange Editor allows users to create their digital signatures. Processing contracts and paperwork can be done in minutes, as a physical signature isn’t necessary. You also have the option to scan a printed signature, save it as an image, and insert it into the document as a pseudo-signature.

On the other hand, Adobe Acrobat offers their own version of signature integration, too. The program allows users to draw, type, or import a signature from an image file. Users may also use their webcam to photograph their signature if needed.

Adobe Acrobat even supports signature capture on mobile devices, which can be especially handy for users on the go.

Cloud Integration

PDF-Xchange provides seamless cloud integration through various platforms, including SharePoint, Google Drive, and Dropbox. You can effortlessly save documents to these platforms, reducing the need for physical storage and promoting easier team collaboration. However, it may not provide as widespread compatibility as Adobe Acrobat, which limits its use for some users.

Adobe Acrobat comes with Adobe Document Cloud, offering ample cloud storage and powerful sharing capabilities. It integrates with a number of platforms, including its proprietary Adobe Creative Cloud. It makes Adobe Acrobat a more flexible option for users who work across multiple digital environments.

Comparing PDF Xchange and Adobe Acrobat for their cloud integration feature is complex since they both provide good service.


PDF-Xchange offers a free version, known as PDF-XChange Editor Plus, that comes with a good number of basic functionalities. But to access and unlock the advanced features, you must buy the Pro version at $43.50. It’s a one-time payment, and it comes with a 30-day trial.

You can’t use Adobe Acrobat for free, but it does provide a 7-day trial period. Its pricing model includes Acrobat Standard DC at $12.99 per month (annual plan), Acrobat Pro DC at $14.99 per month (annual plan), and a business version at $16.99 per month.

PDF-Xchange vs. Adobe Acrobat

Fill: The Best Alternative to PDF-Xchange

Looking for a top-notch alternative to PDF-Xchange? Try Fill.

Known for its fantastic user experience, Fill stands out among PDF editors for its ease of use and powerful features. 

Fill sets itself apart with its collaboration tool, allowing teams to co-work on a document. This can boost teamwork, speed up tasks, and improve the final PDF product.

Sign up with Fill today to get access to more advanced features.

Andria Pacina

Andria is a seasoned content writer, specializing in document management solutions and HIPAA compliance, providing valuable insights for businesses and professionals alike.

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