Bluebeam vs. PDF Xchange

The main difference between Bluebeam and PDF-Xchange lies in their OCR. Bluebeam has an OCR tool that recognizes text in even the most complex documents. If you prefer something simpler, you might appreciate PDF-Xchange’s OCR.

Comparing Bluebeam vs. PDF-Xchange features

Form Filling Text Editing Water Marking Customer Support
Bluebeam Advanced Basic Advanced  Yes
PDF Xchange Advanced Advanced Basic Yes
bluebeam vs pdfexchange

Bluebeam vs. PDF Xchange: Feature Overview

Form Filing

Bluebeam excels in form-filling with its user-friendly interface. It lets you easily complete forms, navigate through fields, and even insert checkboxes. The feature that sets it apart is its automatic detection of form fields.

On the other hand, PDFXchange lets you create form fields, allowing customized shapes, sizes, and placements. It also supports importing data straight into the form fields, which can significantly speed up filling out multiple forms.

Pricing and Plans

When it comes to pricing, both Bluebeam and PDFXchange have different strategies that cater to various budgets and needs.

Bluebeam offers a 30-day free trial for all their licenses:

  • Basics at $240 per year
  • Core at $300 per year
  • Complete at $400 year

PDF-Xchange provides a free version with limited features as a part of their offering, alongside a Plus and Pro version:

  • Pro Single User License at $56.00
  • Plus Single User License at $72.00

Optical Character Recognition 

Bluebeam’s powerful OCR feature makes scanned documents searchable by converting them into text. It allows for easy editing and saving of the recognized text. However, remember that this OCR function is only included with Bluebeam’s higher-priced subscription plans.

Similarly, PDFXchange also features a competent OCR tool. Even though it might not excel in dealing with intricate layouts or low-resolution images, it reliably transforms scanned materials into an editable format.

Password Protection

As a PDFXchange alternative, Bluebeam allows easy protection of your documents via its Password Protection tool. This feature ensures that only those with the correct password can access and edit your files, safeguarding sensitive content efficiently.

Setting up the password protection is straightforward– you just input your preferred password, and your document is secure.

Meanwhile, PDF-Xchange uses a dual-password system. The first is the Document Open password, which stops unauthorized access. The second is the Permissions password that prevents changes to your document’s rules.

Just a quick heads-up: Bluebeam and PDFXchange don’t have a way to recover forgotten passwords, as they don’t store them for security purposes. In other words, you need to remember to keep your passwords safe.


With Bluebeam, you can effortlessly search for and redact not just single words but patterns, such as credit cards or social security numbers. You can also set up a list of terms to find and redact across multiple documents. You can add codes or text to your redactions to categorize them and keep things neat.

As a Bluebeam alternative, PDFXchange stands out for its user-friendly manual redaction. You can quickly redact a section by drawing a box around it without relying on a text search. It is ideal for those handling fewer documents or prefer hands-on control. However, the lack of automatic redaction could be a setback for users with large amounts of data.

Text Editing and Watermarking

Bluebeam provides a more intuitive interface, allowing you to make changes in color, font, and size within the text. You can easily add or delete text, making it a helpful tool for making real-time changes without the need for source files.

If you’re dealing with intricate text editing, PDFXchange could be your go-to tool. It lets you modify even the core structure of your PDF, including rotating and shifting texts or sections.

Bluebeam provides a range of options for watermarking. You can decide if the watermark is only visible onscreen or also when printed. The software also lets you adjust the clarity of your watermarks. Additionally, Bluebeam enables you to create your watermarks and reuse them across various documents.

Conversely, PDF-Xchange accommodates both image and text watermarks. From logos and confidentiality stamps to copyright notifications, it can handle them all. You’re also in control with options to adjust the watermark’s orientation, opacity, and location, meeting various user needs.

Fill is the Best Alternative to Bluebeam

Wondering why we think Fill is the ultimate Bluebeam alternative?

Seamless Integration

Sync Zapier, Gmail, Google Drive, and Google Workspace, in one click and consolidate your workflow in one place. 


Signer ID Verification

Enforce legal responsibilities like ‘know your customer’ (KYC) and anti-money laundering (AML). 


Fully Compliant

Ensure your transactions meet top-tier international rules such as HIPAA, GDPR, and DPA. 

Over 1 million satisfied users.

With an average of 4.6 and 4.9-star ratings on Google Play and Apple App Stores, Fill is the best electronic signature platform for individuals and businesses. It’s an eSignature solution trusted by millions of users.

Sarah I. Manager Banking
Read More
The software is very easy to use and fill out all required fields.
Candace P.Teacher
Read More
The NEXT feature was helpful. The fonts were large and easy to read.
Troy T.Director of Operations Hope Center Emergency Shelter
Read More
very easy 2 fill and complete seems to be a nice product despite this force review
Enrique J.Owner Real Estate
Read More
Simple format easy to place information once figured out how to use spaces instead of tabs
Marie L.Owner Real Estate
Read More
Product is simple and easy for an employee to use.
Small business
Read More
The most helpful part is i can easily manage track and esign documents.

Make the Secure and Compliant Switch to Fill

Start free today and get 2 additional months for free when you upgrade to a paid annual subscription.