HIPAA Compliance: Everything You Need to Know

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Privacy is highly sought after in the digital world. That’s not surprising given that this year, 92 percent of data breaches have been due to cyber attacks. No wonder people are clamoring for ways to protect their information. When it comes to our health information, that desire for privacy is heightened.

As healthcare professionals, you know how critical HIPAA compliance is in protecting the privacy of your patients’ data. This post will walk you through everything you need to know—from what it is, its purpose, the kinds of information that need protection, and how to follow this federal law.

 

Table of Contents

 

What Is HIPAA Compliance?

Simply put, HIPAA compliance means following the regulations and standards of the Health Insurance Portability and Accountability Act of 1996 (HIPAA). This ensures that all protected health information (ePHI) is appropriately secured by healthcare providers.

HIPAA establishes national standards for the security and privacy of ePHI, which is any electronically stored or transmitted information related to an individual’s health. All organizations that handle ePHI must comply with HIPAA, including healthcare providers and business associates.

Healthcare providers are required to take measures to safeguard ePHI from unauthorized access, use, or disclosure.

These include:

  • Physical safeguards – securing servers, data centers, and other equipment within the premises to prevent unauthorized access, theft, or use of PHI.
  • Administrative safeguards – developing policies and procedures to protect ePHI such as establishing an incident response plan.
  • Technical safeguards – the use of technologies such as VPNs, passwords, and two-factor authentication on online accounts.

HIPAA compliance is a complex process, but it is essential for protecting the privacy and security of ePHI. By taking measures to secure premises and equipment, develop policies and procedures, and enter into agreements with business associates, healthcare providers can help ensure that ePHI is appropriately protected.

What Are the Purposes of HIPAA?

The Health Insurance Portability and Accountability Act (HIPAA) has three primary purposes:

  1. Protect the confidentiality of patient health information. This is essential to maintaining the public’s trust in the healthcare system.
  2. Promote the efficient and effective exchange of health information. Medical professionals need to securely handle data for better treatments and diagnoses.
  3. Protects patients’ privacy. It’s vital to maintain each patient’s dignity throughout their hospital experience.

To further understand HIPAA, let’s look at its three main components:

1. Privacy Rule

The Privacy Rule is one of the key components of HIPAA. It governs how protected health information (PHI) can be used and disclosed. PHI is any information an organization can use to identify an individual, including everything from the name and address to medical records and test results.

The Privacy Rule sets strict limits on who can access PHI. For example, covered entities such as hospitals and insurance companies must get patient consent before using or disclosing PHI. In addition, the Privacy Rule requires covered entities to take steps to protect the confidentiality of PHI, such as storing it in a secure location or transmitting it using encryption.

The Privacy Rule also gives patients the right to access their PHI and request corrections of inaccurate or incomplete information. Finally, the Privacy Rule establishes penalties for covered entities that violate its provisions, including fines of up to $50,000 per violation.

2. Security Rule

The Security Rule establishes national standards to protect medical records and other personal health information held by covered entities. It requires covered entities to take reasonable measures to safeguard this information from unauthorized access, use, or disclosure.

One way to comply with the security rule is to implement physical safeguards such as locked cabinets and doors. This prevents paper-based information from being accessed by unauthorized individuals.

Covered entities must also ensure that only authorized personnel can access ePHI. For example, they might do this by using usernames and passwords, assigning unique identification numbers to each employee, or requiring employees to log out of the system once they’ve finished using it.

Covered entities must have procedures in place for responding to security incidents. This might include notifying law enforcement, conducting an investigation, and taking corrective action to prevent future incidents.

3. Breach Notification Rule

The Breach Notification Rule is part of the Health Insurance Portability and Accountability Act (HIPAA). Under this rule, HIPAA covered entities must provide notification following a data breach that compromises PHI.

Under the rule, healthcare providers and other covered entities must notify affected individuals, the Secretary of the HHS, and, in some cases, the media. The notification must be made without unreasonable delay and no later than 60 days after the breach is discovered.

A data breach occurs when there is unauthorized access, use, or disclosure of PHI. The incident compromises the privacy and security of any information that can be used to identify an individual. This information is created or received by a covered entity in connection with the provision of healthcare services. This includes information like names, addresses, birthdates, Social Security numbers, and medical records.

An example of a data breach would be if a hospital employee read the medical records of a patient without permission. If it was determined that there was a reasonable risk of harm to the patient as a result of the unauthorized access, then the hospital needs to implement the Breach Notification Rule.

The notification would include information about what happened and the steps the hospital takes to mitigate the risk of harm. Patients would then have the opportunity to take steps to protect themselves from identity theft, fraud, or other criminal acts that could result from unauthorized access to their PHI.

What Kind of Information Is Protected by HIPAA?

HIPAA protects two types of information:

  1. Personally identifiable information (PII) includes any information that can be used to identify an individual, such as a name, Social Security number, or date of birth.
  2. Protected health information (PHI), on the other hand, is any information related to an individual’s physical or mental health that can be used to diagnose, treat, or prevent disease. This includes everything from medical records and laboratory results to insurance claims and prescription histories.

How Fill Help You Become HIPAA Compliant

Fill is a HIPAA-compliant cloud-based solution. It lets you sign documents online, create custom digital forms, and manage all files on one platform.

If you are sharing a document with multiple signatories, it will show you the progress of the document. You can easily see who has already signed it, thanks to real-time document logs.

You may sign documents across multiple devices and set the signing order for signature requests to ensure that the intended signer is the one signing the document. Plus, you can access your files in the dashboard.

All transmissions are protected by 256-bit encryption. Our physical servers are located in a secure place that deploys strict security to all personnel working on site.

Want to know more about Fill? Then this is the best time to explore it. Sign up for a free account and browse the features on your computer. No commitment required.

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