ShareFile vs. Google Drive

The main difference between ShareFile and Google Drive lies in their targeted user bases. ShareFile is more suited for businesses needing secure file sharing. Google Drive, on the other hand, caters to a broader audience with its free storage and easy collaboration through integrated Google Workspace apps.

Keep reading for a detailed ShareFile vs Google Drive comparison.

Comparing ShareFile and Google Drive

 

Platforms Supported

Cloud Storage

Integrations

Custom Branding

Pricing

ShareFile

Windows

Mac

SaaS/Web

Android

iOS

Yes

Google Workspace, HubSpot, Slack, Zapier, Zoho, DropBox, Salesforce, Mailchimp, and more.

Yes

Starts at $10 per month

Google Drive

Windows

Mac

SaaS/Web

Android

iOS

Yes

Google Workspace, HubSpot, Slack, Zapier, Zoho, DropBox, Box, and more.

No

Free

ShareFile vs. Google Drive

Storage Capacity

Let’s begin by assessing the storage capacities of ShareFile vs Google Drive to gain insights into their distinct features.

ShareFile offers varying storage capacities based on the user’s specific plan and licensing model. Generally, each user is entitled to 1TB of storage with unlimited cloud storage under the ShareFile licensing. Despite this, the maximum file size for uploads and downloads is 100GB. Some plans may offer 500GB of pooled storage, and there are options to set individual quotas within the File and Folder Management section.

Google Drive is a worthy alternative to sharefile as it offers a range of storage capacities depending on the plan. Every user gets 15 GB of free storage, shared across Google Drive, Gmail, and Google Photos. In terms of paid plans, Google Drive offers options such as 100 GB, 200 GB, and even up to 5 TB per user.

Security

When it comes to security, both Sharefile and Google Drive do things differently.

All data centers containing ShareFile servers are SSAE 16 certified, which allows ShareFile to meet high standards for security. ShareFile also encrypts emails, files, and comment threads to protect company and client data. You can easily set granular sharing permissions for secure data access and control. If ShareFile detects unusual account activity, it will send you an email alert so you can act on threats as needed. 

Similarly, Google Drive offers multiple security features. It uses AES 256-bit encryption for data stored on its servers and is designed to detect and block threats like spam, phishing, and malware. Google Drive also supports Single Sign-On (SAML 2.0), Information Rights Management (IRM), and Data Loss Prevention (DLP). Although Google can decrypt the data if needed, users are recommended to use strong passwords, enable two-factor authentication, and be cautious with sharing permissions for additional protection.

Compliance Standards

ShareFile is designed with compliance in mind, aiding in adherence to HIPAA, HITECH, FINRA, CFBP, and other standards. However, while it can help ensure that PHI is treated by HIPAA requirements, it does not guarantee full compliance with all HIPAA requirements. A signed business associate agreement is advised before using the service before handling PHI.

Google Drive also adheres to compliance standards. It has achieved globally recognized certifications such as ISO 27001 and can support HIPAA compliance when configured correctly in a paid Google Workspace plan. However, overall compliance depends on how it’s used within an organization.

Reliability and Uptime

According to Citrix’s service commitment, ShareFile should maintain at least 99.9% monthly uptime on services. User reviews also indicate that both desktop and mobile apps are stable, and server uptime is generally high.

Google aims to achieve 11 nines of durability for Cloud Storage objects, reducing the risk of data loss. Google Drive’s uptime is also impressive; it’s reported to have had only minimal downtime. Google’s robust infrastructure that minimizes downtime contributes to the platform’s reliability.

ShareFile vs. Google Drive

Backup and Recovery

ShareFile provides backup and recovery options. Users can back up their ShareFile account by initiating a bulk download request for the folders they would like to back up. In case of data loss, ShareFile allows users to recover files and folders from their data backup. The recovery process involves selecting a date and time and using the ShareFile administrator tool to manage the recovery.

Google Drive also offers backup and recovery features. Users can automatically back up their data to Google Drive from their Android devices and restore it on a new device. For desktop users, Google offers the Backup and Sync application, which syncs computer files with Google Drive. In case of accidental deletion or file corruption, Google Drive allows for file recovery, although deleted files are only recoverable for 30 days.

Pricing and Plans

To conclude the ShareFile vs Google Drive comparison, let’s look into their plans and costs.

ShareFile offers various pricing plans designed to meet different needs. Starting at $10 per user per month, the Standard plan includes features like file sync, versioning, and unlimited client users. The Advanced plan, priced at $16 per user per month, adds features such as threat detection alerts, encrypted email, and document feedback. At $25 per user per month, the Premium plan provides e-signatures, rapid client onboarding, and document request lists and is eligible for HIPAA and SEC+FINRA compliance.

The cost of Google Drive varies based on the plan a user chooses. Google Drive itself comes with 15 GB of storage for free. Additional storage can be purchased through Google One. The basic plan offers 100 GB of storage for $2 per month or $20 per year. The 200 GB plan is available for $3 per month or $30 per year, and the 2 TB plan costs $9.99 per month or $99.99 per year. Higher price plans up to $149.99 monthly for 30TB of storage are also available.

Fill: A Robust Alternative to ShareFile

Fill is redefining excellence beyond platforms like ShareFile. Primarily an eSignature platform, Fill transcends the norm by offering robust features that make it an excellent alternative to typical file-sharing or cloud-storage platforms.

Fill makes eSignature requests and PDF management dedicated mobile apps. It provides users with easy and efficient tools for editing, annotating, converting, and signing documents.

Moreover, security is paramount at Fill, with military-grade measures to safeguard data. It assures users of the highest protection levels, making it a trusted choice for sensitive information handling. In addition, Fill’s commitment to regulatory compliance is noteworthy. Following HIPAA and GDPR, Fill ensures that user data is handled with utmost privacy and respect.

Ultimately, Fill sets new standards in secure, efficient, and versatile digital document management, proving that it’s more than just an eSignature platform.

Book a demo and start filling your documents with ease and security.

Amara Chiaha

Amara is a copywriter at Amplify Ventures who uses her experience with UX writing to provide relevant content structure for clients exploring HIPAA compliant document management solutions.

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