The longer you wait to complete the document-signing process, the more likely you will lose business opportunities. Time is money, especially in today’s fast-paced and highly competitive landscape. So you need to ensure that tasks get done in the shortest amount of time possible.
How, exactly, can you get documents signed faster? Is it possible to speed up this otherwise slow and time-consuming process? This article will list some of the simplest yet most effective ways to expedite document signing.
Table of Contents
Why You Need to Get Documents Signed Faster
As mentioned earlier, spending a long time waiting for deals and contracts to get signed can lead to many missed opportunities. Of course, there are also legal implications to unsigned documents that you have to be wary of. The longer it takes for your paperwork to get accomplished, the more you expose your company to certain legal and security risks.
On the other hand, when you get documents signed faster, the overall efficiency of your organization significantly increases. You will be able to make better use of your time doing other productive activities and tasks. Ultimately, if you can improve your document turnaround time, you can experience an increase in profitability.
How to Get Documents Signed Faster: 5 Proven Tips
It can be a bit tricky to request a signature if more than two signatories are involved. You need to impress upon them the importance of meeting deadlines, especially if they are the clients.
However, there are a few things that you can do to ensure that the process goes smoothly on your end. Here are some of our best tips to help you get documents signed faster:
1. Create templates for contracts
Having templates for frequently used paperwork cuts the process by almost half. You do not have to spend a considerable amount of time writing everything from scratch. Usually, you only need to make a few changes to a template whenever you need a new contact or form.
There are plenty of contract templates available online that you can edit to make your own. You may also have your lawyer draw a standard contract that you can easily alter, depending on your agreement. The important thing is to keep a few pre-pared contracts and agreements on file.
2. Always be responsive
More often than not, especially when dealing with important documents, there’s a lot of back and forth that goes into the entire process. The other party may want you to make certain changes or revisions.
To get documents signed faster, you must be responsive. Being able to respond to questions promptly can help you speed up the signing process. Keep your lines of communication open and accommodate requests as soon as possible.
3. Set a clear timeline
Some people might find it unprofessional if you constantly remind them to get documents signed faster. It might not shed a positive light on your organization. Instead of asking for updates every other day, it’s best to set a clear timeline on when you want the paperwork to be signed and sealed.
Before you send out any documents to other concerned parties, you should all decide and agree on a deadline. Having clear expectations makes it easier to hold the other parties accountable and get documents signed faster.
4. Adopt a digital approach
If you are still stuck in the old ways of document processing, that might cause the entire workflow to run at a slower pace. Using snail mail or courier service is not only time-consuming but also very expensive.
It can get even more costly if there are a lot of changes that need to be made while going through contracts. Imagine having to print new copies of the document and paying for courier services only to be told there are still other revisions to do.
When you send and sign documents electronically, not only will you save money on courier but you can also ensure that the documents will get to the right parties in a matter of minutes.
5. Choose the right online tools
Luckily, there is a myriad of useful and helpful online tools that can certainly help you get documents signed faster. For instance, proposal software can help you build a business proposal instantly. You do not have to spend a lot of time coming up with the right messaging and an impressive presentation.
Another tool that can help you get documents signed faster is an electronic signature application like Fill. How? We will discuss it in the next part.
How Fill Can Help Streamline Document Signing
Fill is one of the most reliable electronic signature applications in the market today. This app offers a suite of amazing features that can speed up the document-signing process.
Do you wish to monitor the progress of an online document? Fill allows you to keep track of your paperwork in real time. You can even set up notifications so you can get updates via email.
Moreover, Fill safeguards your document from unauthorized alteration and manipulation. You can generate an audit trail and log that will let you know if changes have been made to your documents. Thanks to strict safety and security measures, your documents are protected from fraudulent activity and data breaches.
Finally, Fill makes sending documents easier by allowing you to share links instead of sending the actual documents as attachments. It allows better accessibility for all concerned parties.
When you get documents signed faster, you will be able to allocate the time you would otherwise spend waiting to accomplish other important tasks.
So make sure that you automate certain tasks and take advantage of valuable tools for better efficiency. Sign up for Fill and discover firsthand how this electronic signature app can help transform your document-signing process.