How to Write a Signature Online: 2024 Easy Guide

how to write signature

As more businesses and organizations adopt a digital approach to their workflow, it is becoming common to process paperwork online. Doing away with physical documents is not environmentally friendly, but it also increases document turnaround time and the overall efficiency of your workflow.

In this light, it’s almost imperative that everyone knows how to write a signature online or use an electronic signature. If you are unsure how to create your own or use it, this article will walk you through the entire process. Let’s get started.

How to Write a Signature Online Using Fill

Fill features an intuitive signature generator that allows you to create your very own eSignature in minutes. This tool boasts an easy-to-use interface, so you don’t need the most advanced technical knowledge to use it. And best of all? It’s totally free.

With Fill, you can create an eSignature in three easy ways: typing, drawing, and uploading a copy of your signature.

Type your signature

Typing your signature is one of the fastest and easiest ways to write a signature online. As the name suggests, all you need is to type your name or initials using your keyboard or mobile phone.

Fill has a wide array of fonts that you can choose from. Select one that slightly resembles your own handwriting.

Draw your signature

Now if you want to affix a digital copy of your actual signature, you can use our digital canvas to draw your signature.

Simply use your mouse, trackpad, or stylus to draw your signature the way you would on paper. Make sure to check to see if it genuinely reflects your handwritten signature.

Upload your signature

Lastly, you can create an online signature by uploading a digital copy or image of your handwritten signature on Fill.

It is as straightforward as it sounds. The key here is to make sure that you use a black extra-thick broad pen to ensure it’s legible and all the details are perfectly captured.

The Advantages of Signing Documents Online

In terms of the document signing process, going the digital route allows better efficiency and increased productivity. The process becomes more straightforward, eliminating unnecessary, roundabout steps that drag out the task for much longer.

With only a few steps, you can finish your tasks at lightning speed. Moreover, you can also automate some of your repetitive tasks with the right tools and software to leave you more time to do other major tasks.

If you know how to write a signature online, there is no need to print any documents at all. And with that, you also do not have to mail them to the signers. Everything is done digitally without delays. All you need is an electronic signature application to help you with signing. 

Electronic or digital signature applications and software often come with monthly fees. However, it would still be generally cheaper than opting to process documents the traditional “pen and paper” way.

How to Safely Sign Documents Online

One of the most pressing issues surrounding the modern document signing process and solutions is the safety and security of your data. Many have become vulnerable to data breaches and information theft in recent years, and they are serious risks that you just can’t take lightly.

Naturally, when you’re relatively new at signing documents online and still learning to write a signature electronically, you are more vulnerable to these risks. But do not let those risks stop you from digitalizing your processes. Here are some easy tips to help you keep your paperwork safe:

  1. Use reliable electronic signature applications that use high-level encryption. There are plenty of them at your disposal, so when you choose which is the best for you, always ensure that your choice uses robust security and safety measures.
  2. If you must sign and send a highly confidential document over the internet, save it in a format that’s not easy to manipulate or tamper with. Set your documents to PDF. You can also set a password so unauthorized individuals cannot easily access the contents of your files.
  3. Knowing how to write a signature online protects your document from malicious threats and possible breaches. Create a unique electronic signature. Of course, you can use a digital signature if you want something that offers even higher security measures.

Writing Signatures Online Using Fill: Key Takeaway

Living in today’s modern world means we have all sorts of tools and applications we can use to our advantage. These tools can help your organization run more smoothly and efficiently, and it also helps reduce human errors that can often lead to serious issues. There are plenty of them at your disposal, so don’t be afraid to invest in some of them.

So when it comes to document processing and signing, invest in an electronic signature application that simplifies this seemingly simple yet daunting task. It will save you time, effort, and, more importantly, money. It also helps you with safety and security issues, ensuring the proper handling of your data and files.

Andria Pacina

Andria is a seasoned content writer, specializing in document management solutions and HIPAA compliance, providing valuable insights for businesses and professionals alike.

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