Free Template

Residential Rental Application

3 signers
1 Applicant
2 Spouse
3 Landlord
Use this template

Use This Free Residential Rental Application Template

A residential lease application is a standard form that landlords use to gather important information from potential tenants. Typically, the form also asks for relevant details about the applicant, such as current or recent employment records, references, and other documentation that could be helpful when proving their capability to pay rent.
residential rental application template

To complete a residential lease application, you must provide basic information about yourself. This may include your name, address, phone number, social security number, driver’s license number, or other identification information.

You should also be prepared to provide documentation about your income, such as tax returns from the past few years and your rental history.

Additionally, you should be prepared to provide the names and contact information of any references that could vouch for your trustworthiness as a tenant. Once you have completed the residential lease application, it will typically be reviewed by the landlord or property manager.

If everything seems in order, they will likely contact you to schedule a tour of the rental property and complete the lease agreement.

The Importance of a Residential Rental Application

A residential rental application is an important step for landlords and property managers to screen a potential tenant. It allows them to better understand the tenant’s financial situation, employment history, and other relevant details that can help them assess whether they are a trustworthy and capable renter as part of the tenant screening process.

It’s easy to find a residential rental application form online or through your local landlord association or property management group. Some would even allow you to complete an online rental application.

Completing the application in full and providing accurate information can help you secure your ideal rental property while also helping ensure that you are treated fairly as a tenant.

What to Include in a Residential Rental Application

Rental applications may have several different form fields, depending on the landlord or property manager’s needs. Some typical items to include are:

  • The date of application and anticipated move-in date
  • The residential property address
  • Monthly rent, security deposit, and pet deposit (if applicable)
  • Applicant’s basic details such as name, present address, contact number, birth date, social security, driver’s license
  • Applicant’s employment details like the name of present employer, address, position, start date, income, referee’s name and contact details
  • Applicant’s previous employer details
    Spouse details such as full name, present address, contact number, birth date, social security, driver’s license
  • Spouse’s employment details
  • Details on other sources of income

Personal information

Ensure residential rental applicants provide the correct information so a proper check can be conducted. Note that fair housing laws are against age discrimination, so only ask for a person’s age for the purposes of verifying that they are over the age of majority.

Employment and income

It is crucial to confirm that applicants can put down rent on time. When a residential tenant gives a landlord permission, they can ask for verification from the applicant’s employer. It’s best for applicants to receive an average monthly salary. Still, a recent history of payments can also help indicate a person’s willingness and ability to pay more than a minimum income.

Rental property history

The rental applicant must provide recent tenancy addresses, ideally in the last three years, to demonstrate stable housing history. This can also help landlords rule out applicants with a history of eviction, property damage, or criminal activity on previous leases. The landlord may use a previous landlord’s contact info to reference your prospective applicants, but you must tell them you want to contact their landlord.


As residential landlords or managers, the landlord will need the applicant’s consent to do credit and background checks. Keep in mind a disclosure must be made in accordance with landlord-tenant legislation and ensure that the disclosure complies with the applicable law under the Fair Housing Act.

FAQ About Residential Rental Applications

Rental unit applications and tenant selection procedures, including a criminal or background check, give valuable details regarding rental history and previous rental transactions. By examining your income and other finances, your landlord can be sure that you can make timely rent payments.
Renters and buyers frequently ask this question. It depends on various factors ranging from screening services to the landlord’s priorities and the landlord’s ability to sort out the rental applications.
People should learn how to identify the best prospective tenants when they choose to control their own residential property. You must conduct a credit report check, employment verification, and rental history review. You may also ask the applicant to authorize a background check and contact previous landlords or employers.
Yes, a residential rental application fee is legal. However, the landlord must follow fair housing laws when collecting this fee and disclose its use to the applicant. Landlords may charge a nominal fee to cover the costs of screening and processing rental applications, but they cannot use this fee to discriminate against prospective tenants.

" Undoubtedly one of the best eSignature application available in the market right now. Would love to recommend Fill. "

Liam Washington

Ready to get started
with this template?

Click the button below to add this template to your account. If you do not have an account, you can sign up for a free trial to start using this template.