There are many advantages to using electronic signatures in your organization and document workflow. But perhaps the most significant advantage that comes with a more digital approach to document signing is the reduction of office expenses.
For example, in the HR department, it is one of the most notorious departments for producing and processing hundreds, maybe even thousands of documents, from NDAs, employment contracts, compensation files, insurances, tax forms, personal forms, and so much more. If you print out all this paperwork, the amount of money you would spend on papers and printer supplies would be astronomical. Of course, you’d print the documents in multiple copies, depending on the number of employees. You also have to allocate funds to store and archive these HR documents.
On the other hand, if you adopt a paperless environment, you do not need to print anything to collect the signatures of employees. Everything can be processed electronically. You can simply send a signature request online, and they can sign the documents instantly.
Esign software and applications like Fill also allow you to store your files in a cloud for easy access and quick retrieval. This makes document management an easier task to undertake. There’s no need to buy additional storage equipment to store HR documents safely.