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The main difference between OneDrive and Microsoft 365 is that OneDrive primarily focuses on personal file storage, while Microsoft 365 provides a comprehensive suite of productivity tools alongside cloud storage.
| Security | User Interface and Ease of Use | Customer Support | Custom Branding | Cost | |
| OneDrive | Robust, Encrypted, Reliable | Simple, Intuitive, Efficient | Live chat, phone, email | Yes | From $1.99 per month |
| Microsoft 365 | Advanced, Comprehensive, Proactive | User-friendly, Streamlined, Accessible | Live chat, phone, email | Yes | From $6.00 per month |
OneDrive offers different storage capacities based on the plan chosen. The free tier provides 5 GB. For most other subscription plans, users receive 1 TB of storage. Home storage plans can provide up to 2 TB per person, while Business storage plans can offer up to 25 TB per person.
Microsoft 365 Basic subscription provides 100GB of additional cloud storage. Most other subscription plans, including Microsoft 365 Family and Business plans, offer 1TB of storage per user. The Microsoft 365 Family plan can provide up to 6TB in total (1TB per person for up to six people). For business and educational organizations, storage can be extended based on the
OneDrive is committed to ensuring its services meet various storage compliance standards and regulations to help its enterprise users meet their unique requirements. These include the General Data Protection Regulation (GDPR) and ISO/IEC 27001:2013 Information Security Management, amongst others.
On the other hand, Microsoft 365 has a robust set of compliance standards. It offers compliance offerings for various regulations such as FERPA, FFIEC (US), FINMA (Switzerland), FISC (Japan), FSA (Denmark), GLBA (US), GSMA, and GxP. The Microsoft 365 Compliance Center provides a centralized dashboard to manage your organization’s compliance requirements.
Choosing between Microsoft 365 vs OneDrive can be tricky, depending on your industry. Since both cloud storage solutions are generally compliant, you may have to research your industry laws to see if each storage provider complies with them.
If you are exploring Onedrive vs Microsoft 365 for team use, their collaborative abilities must be considered.
OneDrive allows for real-time collaboration with its co-authoring feature. This singular feature allows multiple users to simultaneously work on Word documents, Excel spreadsheets, or PowerPoint presentations. The OneDrive alternative simplifies file management by allowing you to share files and folders and eliminate the need for email attachments.
Similarly, Microsoft 365 has a variety of collaboration tools. These tools include SharePoint Online, Outlook Groups, Yammer Groups, and Microsoft Teams, which are designed to improve workflow productivity and facilitate teamwork.
OneDrive can connect with third-party apps via services like Zapier, and in a business context, it can integrate with Business Central for file sharing and viewing. For Windows users, OneDrive can redirect and move known folders from your PC to your OneDrive storage.
Microsoft 365 can integrate with on-premises environments and directory services, enhancing the functionality of your existing infrastructure. Dynamics 365, a part of the Microsoft 365 suite, can be integrated with other solutions like Dataverse, Power Platform, and Azure. The integration extends to non-Microsoft products as well.
OneDrive provides mobile access through its dedicated app, allowing users to manage and share files across devices. It also respects data sovereignty with Microsoft’s Cloud for Sovereignty, ensuring data residency and control. OneDrive’s security features include the Personal Vault for protected access and Multi-Geo capabilities for control over data location.
Microsoft 365 users can access data and applications securely from a mobile app or the web, and its essential mobility and security features help manage and secure mobile devices. Regarding data sovereignty, Microsoft’s Cloud for Sovereignty ensures data residency and sovereign controls, with additional measures like Data Residency for Microsoft 365 Services and a permissions model to prevent unintentional data leakage.
OneDrive offers 100GB of storage for $1.99 per month or $19.99 per year. For businesses, OneDrive for Business is available at $5 per user per month.
Meanwhile, the Microsoft 365 Family subscription is priced at $99.99 per year, while the Microsoft 365 Personal subscription is priced at $69.99 per year. Different plans are available for businesses, such as Microsoft 365 Business Basic, starting from $6.00 per month, and Microsoft 365 Apps for Business, starting from $8.25 per month.
It is clear from this OneDrive and Microsoft 365 comparison that Onedrive is typically more favorable for personal use, while Microsoft 365 is more cost-efficient for team and business use.
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