If you’re tired of the hassle of managing physical invoices, you may need a more straightforward and cost-effective solution. Using an invoice signature for invoice processing is one of the best decisions you can make for your organization.
Digital signatures provide a secure and verifiable record of your sales and other transactions. This blog post will explore the proven benefits of eSignatures for invoices and compare them against traditional invoicing processes. It will also teach you how to apply digital signatures to your workflow.
Benefits of Using eSignatures for Invoices
Let’s explore why opting for eSignatures within invoices is a great idea.
Speed and convenience
Digital signatures can be applied and verified quickly and easily, saving time compared to printing, signing, and mailing physical documents.
You can also manage invoices remotely, meaning you and your clients can sign invoices from anywhere with an internet connection.
With a cloud-based storage system, you can access and retrieve your invoices electronically anytime.
Moreover, digital signatures can be automated. You can set up your invoicing system to apply a digital signature automatically when an invoice is generated. This can speed up the process and reduce the risk of errors.
Security and Compliance
Digital signatures use refined cryptographic techniques to ensure that the document has not been tampered with and that the signature is genuine. With this level of protection, identity fraud and false signatures are impossible. When you use eSignatures in an invoice, you can also easily resolve disputes with verifiable transaction records.
Digital signature solutions today help enforce access controls and document retention policies. These measures are essential for preventing unauthorized access to sensitive information, aligning with corporate regulations HIPAA.
From data breaches to other security incidents, using an invoice eSignature can help mitigate these risks by eliminating the need to physically store and transmit data. Eventually, organizations can always comply with the most strict regulations.
Cost-effectiveness
Using eSignatures can help your organization save money. Choosing an ideal online service will inherently reduce the costs of printing, mailing, and storing physical invoices. Ypu can also rely less on labor for invoicing purposes.
We have even covered benefits that help you reduce costs in the long run. For example, the cloud-based storage that many eSignature apps use can drastically diminish your need for physical storage. Plus, the robust protection you’ll enjoy from using these services prevents costly data breaches and other security incidents.
To save even more money, look for a digital signature service that offers scalable plans to meet your needs. It will help you limit your spending and ensure you can generate as many invoices as you need.
How to Use Digital Signature on an Invoice on Fill
Fill’s cloud-based eSignature provider allows you to create secure invoices effortlessly. To create your own invoice on Fill, follow these steps:
- Visit the Fill website and log in or create an account. You can use your email address or Google account.
- From your Dashboard, click Start Now and select whether you’re building a new design or uploading an existing one.
- This guide uses a clinic invoice from the Fill Template Gallery, but you can use any format you want.
4. Next, specify who you need to sign the document. Include complete names as well as email addresses.
5. If you have a Pro account, you can turn on signer ID verification to add another layer of security.
6. Once your document is ready, set or edit the fields according to your requirements. You may include names, addresses, items or services, and due amounts.
7. When you’re ready, click Send and wait for the recipient to complete the document.
Fill is a Superior Choice for Invoice Signatures.
Digital signatures give your invoices security and verifiability while maintaining convenient access through the internet.
If you’re ready to take your invoicing to the next level, we recommend you try Fill. As a powerful eSignature solution, it holds native features that modernize your invoice processes.
Sign up for free or reach out to our team for a fully guided demo.
