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Staff Hiring Service Proposal

2 signers
1 Service Provider
2 Client
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Use This Staff Hiring Service Proposal Template to Connect Companies to the Right Talent

As an experienced staffing agency, we understand that you need a comprehensive proposal to secure your next contract. The team at Fill has developed this staffing hiring service proposal template, which includes all the information you should include in your proposal. Our team has the right combination of knowledge, experience, and skills to cover every aspect of helping you create a staffing proposal that simply works.

Staff hiring services proposal template FREE

Who Should Use This Staffing Agency Proposal Template

This sample proposal provides an overview of proposed services and outlines the key elements of a streamlined hiring process. This staff recruitment proposal template also covers details on your company history, goals and objectives, interview techniques, background checks and verification, staffing services, recruiting process, pricing model, timelines for a response, HR solutions, job posting solutions, and agreement for the terms of service.

You can use our template to help clients understand what your core staffing services involve, such as placing candidates in all kinds of positions from entry-level to executive roles. You can also customize it if you offer bespoke solutions for specific recruitment needs. Make your clients think about the financial benefits they’ll get from a direct freelance relationship with you.

Whether it is improving employee satisfaction, handling employee grievances, developing leadership programs, or managing workplace diversity, your professional services agency should offer the expertise and guidance necessary to bring out the best in every organization. And what better way to start than with just a few clicks using this staffing proposal template?

What a Recruitment Proposal from an HR Services Provider Should Contain

A recruitment proposal from an HR services provider should contain detailed information about the services being provided, including the selection process and placement criteria for qualified employees.

It should also include a timeline for completing the recruiting process, a breakdown of fees and charges associated with the service, and any applicable guarantees or warranties.

The proposal should define clear expectations for both parties involved in order to ensure a successful recruitment experience.

Additionally, it may include references from past clients so that employers can have confidence in the provider’s expertise.

Pricing model

Tailor your pricing model to suit each individual client to find the most cost-effective solution for any given project. No single job placement will be the same, so your pricing should reflect this. This can include a flat rate for the entire recruitment job or fees charged per hour of service provided. You may also consider charging a percentage-based fee for each successful placement made. Be sure to include a section in your business proposal outlining your company’s refund policy for any unfulfilled services.


Be sure to set out your expected timelines when delivering your services. Staffing agencies are expected to operate under tight deadlines, so it is important that you set realistic expectations with potential clients. In most cases, the recruitment process can take anywhere from a few weeks to several months to complete, depending on the role being filled.

Job postings

Recruitment agencies usually offer comprehensive solutions for job postings. If your temporary staffing agency uses a targeted approach to find the best candidates by creating custom postings that reflect both the individual skills of the job opening and the overall needs of the client, make sure to highlight this in your proposal. Mention that you’ll provide a detailed description of each job, including qualifications, duties, and responsibilities in your recruitment services.

General business administration

It’s important to highlight the various temp agency services you offer in terms of general administration. This can include anything from payroll and performance management to employee relations and policy development. Be sure to provide potential clients with a comprehensive list of all your business-related offerings, so they can properly assess whether or not you’re the right partner for them.

FAQ About Staffing Proposal Documents

A staffing services proposal should include detailed information about the recruitment pitch, including services provided, the selection process, and placement criteria. It should also include a timeline for completing the recruitment process, a breakdown of fees and charges associated with the service, references from past clients, and any applicable guarantees or warranties.
When preparing a staffing services proposal, it is important to consider factors such as explicit guidelines for candidate selection, pricing, guarantees, and any terms and conditions to be met from a legal standpoint. Additionally, it is important to tailor the proposal to each individual client in order to find the most cost-effective solution for any given project.
The specific guarantees associated with a particular staffing services provider can be found in their recruitment proposal. Generally speaking, most providers have some form of guarantee in place to ensure that employers are satisfied with the candidates they receive.

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