Learn To Create A Catering Quote: Free Template

Event specifics

This section of the form describes the basics of the event, such as its date, duration, and where the venue will be.

Guest count

The guest count is an estimated number of attendees expected to attend the event to let the caterer know how many guests they will be serving.

Menu choices

This part of the form shows a complete list of all the chosen food and drink items on the part of the client. The client has the choice to either make item selections individually or opt for the fixed menu packages.

Service format

It talks about the style of service which can be in a form of a buffet, cocktail service, or the addition of food stations.

Labor charges

Shows a list of how much the client is paying for the labor of chefs, waiters, bartenders, and other personnel.

Equipment and arrangement

This includes additional charges for essential items that would be used in the event that includes tables, seating arrangements, tablecloths, utensils, and other additional specialized equipment with likes of a chocolate fountain. 

Additional offerings

These are optional items that can be added by the client that includes event planning, decorations in the venue, and entertainment you can provide.

Tax and tips

This part shows the cost of taxes and suggested gratuity of the caterer.

Total estimated cost

Shows an estimated cost of the event in full.

Terms and conditions

Discusses all related conditions regarding the process of acquiring the service of the caterer. This includes the amount of deposit needed, the duration of payment, the cancellation policy, and other applicable terms.

It’s key to understand that a catering quote is roughly an estimate. The final cost of the event may change depending on the actual services rendered, changes in the event particulars, and unforeseen situations. It is recommended that clients carefully review the quote and communicate any questions or changes with the caterer before finalizing an agreement.