Choosing the right digital signature provider is critical for businesses looking to streamline their document management processes, enhance security, and ensure compliance with global regulations.
This article aims to guide you through the top digital signature apps. We will compare their features to help you make an informed decision that aligns with your business needs and operational goals.
Top Digital Signature Providers
What is a Digital Signature Provider?
A digital signature provider enables individuals and businesses to sign documents electronically using encryption technology. Their software ensures a digital document’s authenticity, integrity, and non-repudiation.
They provide an easy-to-use interface where you can send and sign documents online without the need for paper documents.
Common features include:
- Encryption and authentication: Digital signature vendors use cryptographic keys to sign documents securely, ensuring the signature is valid and the signer is who they claim to be.
- Document integrity: They ensure the document hasn’t been altered after applying the signature.
- Compliance with legal standards: An online signature provider must comply with legal frameworks like the eIDAS (Europe) or the ESIGN Act (USA) to ensure the eSignatures are legally binding.
- Audit trail: An electronic signing provider provides a full audit trail with details on who signed, when, and where, so there’s full accountability.
Top Digital Signature Providers in the Market
PandaDoc
PandaDoc supports digital signatures and focuses on streamlining document workflows. It offers features like template creation, document tracking, and integration with various business tools.
Advantages:
- Offers complete document management solution
- Wide variety of customizable templates
- Powerful collaboration features
Drawbacks:
- Takes time to familiarize with the app’s functions
- Occasional performance issues
- No native built-in storage
Pricing: Starter $35/month, Business $65/month, Enterprise (custom pricing)
Adobe Acrobat Sign
Part of Adobe’s comprehensive suite, Acrobat Sign supports digital signatures and offers robust document management and signing process features. It is widely recognized for its security features and integration capabilities.
Advantages:
- Integrates seamlessly with Adobe products
- Mobile-friendly interface
- Automated workflows for repetitive processes
Drawbacks:
- Might be expensive for small businesses
- Advanced features require a learning curve
- Lower-tier plans don’t offer a lot of customizations
Pricing: Individual plans via Acrobat Standard ($22.99/month) or Acrobat Pro ($29.99/month); Business plans via Acrobat Standard for teams ($14.99/month/license) or Acrobat Pro for teams ($23.99/month/license)
Zoho Sign
Part of the Zoho suite of online productivity tools, Zoho Sign provides digital signature capabilities emphasizing security and compliance. It supports automated workflows and integrates with other Zoho applications.
Advantages:
- Integrates seamlessly with the Zoho ecosystem (e.g. Zoho CRM, Zoho Docs, Zoho Mail)
- Simple and clean interface
- Mobile apps for Android and iOS
Drawbacks:
- Less advanced features, such as complex routing
- Fewer third-party app integrations
- Limited customizations for document templates
Pricing: Standard $12/month, Professional $20/month, Enterprise $28/month
SignNow by airSlate
SignNow offers a secure and compliant platform for digital signatures, ensuring that documents are legally binding. It also provides a range of tools for document workflow automation.
Advantages:
- Automated reminders sent to signers for delayed approvals
- Sign documents on the go with dedicated mobile apps
- Advanced features for businesses like bulk sending and payment requests when sending documents for signature
Drawbacks:
- Occasional sync or loading issues, especially when working with larger documents
- The interface is difficult to understand for new users
- Storage limitations on the number of documents you can store in your account
Pricing: Business $20/month, Business Premium $30/month, Enterprise $50/month, Site License $1.50 per signature invite
GlobalSign
GlobalSign’s Digital Signing Service offers highly secure digital signature solutions suitable for organizations that must sign large documents. It emphasizes compliance with global regulations and standards.
Advantages:
- High-level security using PKI (public key infrastructures) for digital signatures
- Wide range of services, including SSL certificates and other identity and security services
- Cloud-based solutions so documents can be signed anywhere with an internet connection
Drawbacks:
- Focuses on enterprise-level solutions
- Too expensive for small businesses
- Steep learning curve
Pricing: Custom pricing
How to Choose The Right Digital Signature Vendor for Your Business
Choosing the right digital signature vendor for your business is a crucial decision that can significantly impact your operational efficiency, document security, and compliance posture.
When selecting a vendor, consider factors such as the level of security provided, compliance with relevant regulations, ease of use, integration capabilities with your existing systems, and the solution’s cost-effectiveness. Evaluating the provider’s customer support and service reliability is also advisable to ensure they align with your business requirements.
Ultimately, the best digital signature vendor for your business is one that not only fulfills your current needs but is also scalable to accommodate future growth and technological changes. Assessing and comparing these platforms thoroughly will help you make an informed decision. This ensures that your digital document workflows are both efficient and secure in the long run.
Using Fill To Create And Use Electronic Signatures
Fill offers a secure and easy way to generate electronic signatures to conveniently sign any document online. Choose from a typed, handwritten, or uploaded signature and affix it to any document.
Draft proposals and agreements from Fill’s comprehensive template gallery and send them to your clients and partners for signature. Monitor their progress on a centralized dashboard and know that they won’t miss a deadline with Fill’s automated reminders.
With Fill, you can enjoy these standout features:
- Professionally drafted templates built for any situation in various industries
- Military-grade encryption ensures the highest security protection for your documents
- Mobile apps so you can sign documents on any device
- Team accounts and workflows for efficient collaboration
- Convenient document scanner to capture paper documents and sign them electronically
- HIPAA-compliant electronic signatures, complete with a signed BAA (business associate agreement)
Discover what Fill can do for your business with a free trial today.
