SmartVault vs. ShareFile

The main difference between SmartVault and ShareFile lies in target markets. SmartVault is tailored for accounting with integrated client portals, while ShareFile offers broader industry file sharing with superior upload & download speeds.


Comparing SmartVault and ShareFile

Platforms Supported Cloud Storage Integrations Custom Branding Pricing
SmartVault Windows Mac SaaS/Web iOS Yes Google Workspace, HubSpot, Slack, Zapier, Zoho, DropBox, Salesforce, Mailchimp, and more. Yes From $20 per month
ShareFile Windows Mac SaaS/Web Android iOS Yes Google Workspace, HubSpot, Slack, Zapier, Zoho, DropBox, Salesforce, Mailchimp, and more. Yes From $10 per month
SmartVault vs ShareFile

SmartVault vs ShareFile: Detailed Feature Assessment

SmartVault vs ShareFile

Storage Capacity

We’ll begin by comparing the storage capabilities of SmartVault vs ShareFile to gain better insight into their distinctive features.

SmartVault offers unlimited storage capacity, allowing users to store vast data without worrying about exceeding space limitations. The maximum file upload size limit is 2 GB. It is important to note that while SmartVault provides unlimited storage, this feature is tied to active accounts, and the service does not delete data as long as the account remains active.

Meanwhile, the storage capacity provided by ShareFile is based on a licensing model that includes unlimited cloud storage, with each user entitled to 1 TB (terabyte) of storage. Additionally, the service allows for file uploads and downloads with a maximum file size limit of 100 GB (gigabytes) per file.

Collaboration Tools


SmartVault provides features to securely gather, store, share, and collaborate on documents in the cloud. SmartVault’s capabilities include a client portal that enhances productivity and client satisfaction by allowing secure file sharing and collaboration. With custom-designed document management systems (DMS), users can streamline collaboration, control and track document versions, and manage access.

ShareFile offers real-time co-editing, seamless integrations with Microsoft Office for live document collaboration, and dedicated spaces for centralized project materials. ShareFile also provides solutions for client engagements, supporting the tracking and easy access to related documents and communications, thus empowering teams to collaborate efficiently and securely from any location.     

SmartVault vs ShareFile
SmartVault vs ShareFile

Compliance Standards

SmartVault complies with several industry regulations to ensure the protection of sensitive data. It aligns with standards such as HIPAA for healthcare information, PCI DSS for payment security, GDPR for data protection within the EU, and SEC and FINRA regulations for financial services.

ShareFile also supports compliance with key regulations such as HIPAA, SEC, FINRA, and Title 21 CFR Part 11 by offering high-grade encryption, secure data centers, and compliance-oriented features. Businesses in regulated industries can use ShareFile to effectively meet specific security and storage compliance requirements.

Integration with Existing Systems


SmartVault can integrate with DocuSign for electronic signatures and document management. Additionally, SmartVault provides integration with QuickBooks for secure storage and management of financial files and documents. It also supports integrations with other business applications like Emburse Nexonia, Hubdoc, Intuit ProSeries Tax, TaxWise, Microsoft Outlook, Salesforce, and Drake Tax.

ShareFile also integrates with QuickBooks for financial document management and Citrix Endpoint Management for enhanced mobile access and control. Additionally, it supports third-party data loss prevention products and connects with various applications through Zapier for extensive automation capabilities.

SmartVault vs ShareFile
SmartVault vs ShareFile

Mobile Access and Apps Data Sovereignty

SmartVault provides iOS users with access to files anytime, but not on Android, as it does not recommend uploading files from Android devices. It offers users control over their data, allowing them to determine where it is stored and who has access. SmartVault also offers features that support data sovereignty, ensuring that users have control over the location and management of their data. This compliance with data sovereignty is part of their commitment to adhering to international standards like the GDPR.

ShareFile has apps on the Apple Store, Windows App Store, and Google Play Store, enabling secure and convenient file sharing and data access from any location. It addresses data sovereignty through configurable storage options, like StorageZones, which allow for selecting geographic storage locations and ensure compliance with regional data protection regulations such as the GDPR.


To conclude our SmartVault vs ShareFile comparison, let’s review the associated costs for each platform.

SmartVault’s plans start at approximately $20 per user per month for the Starter package, scaling up to higher-tier options such as the Accounting Pro, targeted towards accounting firms seeking a secure client portal with advanced features, priced around $40 per user. For larger organizations, the Unlimited Plan provides extensive services at about $65 per month per user when billed annually.

ShareFile offers a range of pricing options, starting with the Standard plan at $10 per user per month. Additional plans include the Advanced tier at $16 per user per month, and for those seeking more comprehensive features, the Premium plan is available at $122 per user per month when billed annually. For businesses seeking specialized services, ShareFile also provides a Virtual Data Room option and various enterprise solutions, with prices reaching up to $375.

SmartVault vs ShareFile

Fill: A Better Choice to SmartVault

Fill is a formidable alternative for those prioritizing eSignature capabilities alongside secure document handling.

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Enjoy unlimited storage for enterprise documents in a secure and industry-compliant cloud at $24.99 per month.


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Store your documents with the peace of mind that comes with military-grade encryption and HIPAA, GLBA and ETA compliance.

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