PDF-Xchange vs. Bluebeam

PDF-Xchange vs. Bluebeam

The main difference between PDF-Xchange and Bluebeam is its approach to collaboration and commenting features. PDF-Xchange is basic and user-friendly, whereas Bluebeam combines project management and document editing.

Continue reading to learn more about our in-depth PDF-Xchange vs. Bluebeam comparison.

PDF-Xchange vs. Bluebeam Comparison


Template Library



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Form Filling

PDF-Xchange is a go-to tool because of its user-friendly interface and versatility in form filling. It also offers an automatic recognition feature, which is helpful when working on many forms.

Bluebeam, however, is a natural standout, all thanks to its form-filling technology. It also comes with a useful set of editing tools, including dropdown menus, digital signatures, and checkboxes.

Comparing PDF-Xchange vs. Bluebeam is simple, as both perform well in form filling.

Text Editing

PDF-Xchange offers text editing via the Edit Content tool. Users can directly alter text, font style, size, color, and alignment within the document.

Bluebeam provides comprehensive text editing options and supports advanced formatting like line spacing adjustment, bullet point addition, and text styling.

PDF-Xchange and Bluebeam offer search and replace options for easy text alterations in documents. These are handy for one-time universal modifications of PDF files.

Merge and Split PDF Documents

When it comes to merging and splitting PDF documents, both PDF-Xchange and Bluebeam offer powerful features that can streamline your document management process.

PDF-Xchange makes it simple to merge various PDF files into one with a few clicks and select and order PDF files for a combined document. It is ideal for combining multiple documents, like reports or presentations, for easy sharing or storage. 

The software also enables easy splitting of large PDF files into smaller sections as well. It allows you to specify how to split the files, making sharing or working with specific areas of a long PDF document easier.

Bluebeam enables easy merging of multiple PDF files into a single document. You can arrange file orders and customize settings to suit your needs, perfect for combining drawings, contracts, or specifications.

Another feature that Bluebeam excels at is splitting PDFs. It grants the ability to split documents based on page range, bookmarks, or text search. It makes extraction of sections or dividing a document into manageable files easier.

Export and Convert PDF Files

In PDF-Xchange, you can use the export option in the File menu for exporting and converting PDF files. You can select the output format and settings like page range or image resolution. PDF-Xchange offers export format options that include DOCX, XLSX, and JPEG.

On the other hand, Bluebeam offers easy and a lot more conversion options. You can use this feature from the File menu by clicking Export. It supports Word, Excel, PowerPoint, PNG, and TIFF output. Bluebeam also offers batch conversion of multiple PDF files at once.

PDF-Xchange and Bluebeam maintain the original layout, formatting, and embedded content during export and conversion. It is crucial for important and confidential files with images, tables, or interactive elements.

Annotation Tools

PDF-Xchange provides various annotation tools, including text editing options like typewriter, underline, strikeout, and highlight. Alongside, it has geometric tools like arrows, rectangles, lines, and polygons. 

Bluebeam offers a standout feature called Tool Chest that stores frequently used graphics and custom annotations. It also includes features for text markups, sketches, and custom symbols. Bluebeam’s annotation tools also have a cloud-based feature that allows multiple users to share and edit documents simultaneously.

PDF-Xchange vs. Bluebeam

Password Protection

PDF-Xchange can help you secure your PDF via the Security tab and Password Security selection. You can set further permissions, like permitting or prohibiting printing, copying, or editing the document.

Similarly, Bluebeam allows password setting via Security settings. Select Encrypt to password-protect for PDF opening or content modification. Bluebeam also provides advanced encryption options, allowing you to choose the encryption algorithm and key length for enhanced security.

Template Library

PDF-Xchange provides a library called PDF-Xchange Editor Templates with various professionally made templates covering different industries and document types. Users can select a suitable template and tailor it to their needs.

Bluebeam Revu Templates is Bluebeam’s template library. Like PDF-Xchange, they offer pre-designed templates that users can modify within the software to simplify document creation and maintain consistency.


Redaction is often used for legal compliance, privacy, and preventing access to sensitive information. It ensures the redacted content remains hidden even when the document is shared.

Comparing PDF-Xchange vs. Bluebeam regarding redaction is easy as they both remove confidential details from PDF files well. Users can redact text, images, or other content, including specific words, phrases, or file sections. 

These platforms also allow customization of the redacted sections, such as color or pattern alterations, to make them easily distinguishable. They also enable users to search and redact specific patterns or keywords across a document.


PDF-Xchange offers three annual subscription plans: Editor at $43.50 per user, Pro at $93.50 per user, and Editor Plus at $57.50 per user. The company offers a free version of its software but with limited capabilities compared to the paid versions. You can also avail of a trial period to get a feel for the platform.

Bluebeam provides annual industry-specific subscriptions with varying prices. The Revu Standard is $349 per user, the CAD edition is $449 per user, and Studio Prime is $499 per user.

Unlike PDF-Xchange, Bluebeam does not offer a permanently free version of its software. However, it provides a 30-day free trial, giving users full access to the software’s capabilities during this period.

Comparing PDF-Xchange vs. Bluebeam in this criteria is difficult as they offer different pricing structures. Assess your needs before deciding to have the best outcome.

Fill: The Best Alternative to PDF-Xchange

Fill is a highly recommended alternative to PDF-Xchange because of its user-friendly interface and advanced form recognition feature. It automatically detects form fields and positions your cursor intelligently for quick data entry.

In terms of pricing, Fill offers flexible, cost-effective subscription plans and a free trial period. Its transparent and affordable pricing makes it a competitive alternative to PDF-Xchange.

You can sign up for an account to explore what Fill offers.

Andria Pacina

Andria is a seasoned content writer, specializing in document management solutions and HIPAA compliance, providing valuable insights for businesses and professionals alike.

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