Cognito Forms vs. Microsoft Forms

Cognito Forms vs. Microsoft Forms

The main difference between Cognito Forms and Microsoft Forms lies in their customer support approach. Cognito Forms offers a range of learning resources, such as guides and FAQs. Microsoft Forms supports its users with 24/7 technical support.

Comparing Cognito Forms vs. Microsoft Forms

 TemplatesConditional LogicSurvey CapabilityWorkflow Automation
Cognito FormsCustomizable online form templatesDynamic response-based form logicAdvanced survey creation toolsYes
Microsoft FormsPre-designed form templatesAutomated response-triggered actionsStreamlined survey creationYes

User-Friendly Interface

In our comparison of Cognito Forms vs. Microsoft Forms, both platforms provide an intuitive user experience for ease of navigation and form creation.

With Cognito Forms, creating forms is straightforward thanks to its drag-and-drop feature, which is excellent even for beginners.

On the other hand, Microsoft Forms offers a streamlined interface, with its clean design and simple-to-use tools that enable easy form creation. Microsoft, however, focuses more on integration with other Microsoft Suite applications, which helps companies already using these office tools.

Conditional Logic

As an alternative to Microsoft Forms, Cognito Forms provides advanced conditional logic. Although it’s slightly complex, it offers excellent customization. It lets you manage field visibility and alter field values based on the user’s real-time responses.

If you’re new to creating forms, Microsoft Forms’ more straightforward conditional logic might be more intuitive and user-friendly. However, if you’re an experienced form designer seeking in-depth flexibility, Cognito Forms might be your preferred option.

Choosing between Cognito Forms vs.  Microsoft Forms is about what fits your specific needs and your familiarity with form creation.

Survey Capability

Let’s look at the survey features of Cognito Forms vs. Microsoft Forms and highlight the key differences. 

Cognito Forms boasts advanced question types like matrix, rating, or Likert scale queries. It not only provides flexibility but also allows personalized surveys for your users. Furthermore, Cognito Forms has a distinctive feature where the subsequent questions can appear or disappear based on previous responses. It creates a customized survey experience tailored for each user.

Meanwhile, Microsoft Forms allows you to create simple, fast surveys. It prioritizes ease of use, offering basic question types, including text, choice, rating, and date. Microsoft Forms also provides branching, enabling different paths based on the respondent’s answers—a feature also found in Cognito Forms.

Real-Time Notifications

With Cognito Forms, you’ll receive prompt email alerts whenever a form is completed or changed. This feature keeps you constantly informed, even when you’re not on the platform.

On the other hand, Microsoft Forms offers notifications through Microsoft 365, sending updates straight to your connected Microsoft Teams, OneDrive, or Excel. This consolidation of your resources provides a seamless workflow, allowing you to manage your forms from within your existing Microsoft account. 

By comparing Cognito Forms vs. Microsoft Forms in terms of real-time notifications, we can see that both offer immediate updates. The best platform for you may depend on your preference for notification delivery.

Cognito Forms vs. Microsoft Forms

Spam Protection

Let’s look at spam protection in our Cognito Forms vs. Microsoft Forms comparison.

Cognito Forms tackles spam by implementing CAPTCHA verification, an effective tool for preventing automated script attacks. It contributes significantly to the security of the form data and ensures that every response is authentic and human-made. 

On the other hand, Microsoft Forms uses a smart system that instantly spots and stops potential phishing and spam threats. It doesn’t provide CAPTCHA, but its deep ties with its ecosystem enable extra security measures.

Reporting and Analytics

As a Microsoft Forms alternative, Cognito Forms provides detailed entry reports and charts displaying real-time user responses. More complex data can be exported to Excel for an in-depth analysis. Cognito also offers integration with Power BI, allowing you to visualize data more interactively and engagingly. 

Unlike Cognito Forms, Microsoft Forms offers a simple, visual summary of results using pie charts and histograms. It also allows you to delve deeper into your results by opening them in Excel. Microsoft Forms does not have the same analytics capabilities as Cognito Forms. However, it still delivers a robust solution if you’re already a user of Microsoft’s suite of tools.

Customizable Branding

Both platforms offer unique features when discussing Cognito Forms vs. Microsoft Forms in terms of customizable branding.

Cognito Forms provides an edge with its finer control over form design. With the ability to incorporate your company’s logo, adjust colors, and even implement custom CSS, it allows for more excellent brand representation.

On the other hand, Microsoft Forms provides customization options by enabling branding with logo, theme, and color choices.

Customer Support

When you need help, a proficient customer support system can make a huge difference. Let’s take a look at how Cognito Forms vs. Microsoft Forms compare.

Cognito Forms provides extensive learning resources, including a helpful guide, an online forum, and various FAQs to help you. There’s also the option to drop an email for technical issues; however, they don’t offer 24/7 live chat support. 

Microsoft Forms provides a robust customer support system. Users can utilize Microsoft’s comprehensive support library or interact on the user community forum. 24/7 tech support, phone, and email services are available for immediate issues.

Cognito Forms vs. Microsoft Forms

Fill: The Best Alternative To Cognito Forms

If you’re searching for an alternative to Cognito Forms, Fill is here to shake things up!

Creating impressive forms is simple and easy with its drag-and-drop builder. There’s no need for coding skills, ensuring a hassle-free experience.

Fill goes beyond just being simple. It has a wealth of professional templates. You can easily select a template and create a beautiful form even if you aren’t a designer.

You can add unique touches and change designs to match your company’s visual appearance, ensuring your digital forms maintain consistent branding.

Fill enhances interactive communication, making it easy for users to express opinions, ask questions, lodge complaints, or give praise. Its digital forms provide greater efficiency and convenience than older methods.

With Fill, you can create insightful surveys. It helps you make data-driven marketing decisions based on feedback from your target audience. Use this information to keep your brand in the spotlight.

Create a Fill account today for free.

Andria Pacina

Andria is a seasoned content writer, specializing in document management solutions and HIPAA compliance, providing valuable insights for businesses and professionals alike.

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