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Form W-2 – Wage and Tax Statement 2023

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Submit Form W-2: Wage and Tax Statement Before the Deadline

The W-2 Form, also known as the Wage and Tax Statement, is one of the most important documents you’ll ever need to fill out when you become a US taxpayer. This form, provided annually to employees by their employers, gives you a full breakdown of your taxable wages, taxes withheld, and more.
IRS Form W-2: Wage and Tax Statement FREE updated copy

The Importance of Form W2: Wage and Tax Statement on Your Federal Income Tax Returns

While beneficial for purposes such as filing taxes, understanding the information in the W-2 Form is essential for all taxpayers. You’ll need to learn about the W-2 Form, or Form W-2, all about the information it contains, and how to access it. You can also explore potential next steps if you encounter problems filling out or finding your Form W-2 statements.

But what exactly is the W-2 Form, also known as the Wage and Tax Statement? It is an annual statement employers issue to employees, which lists their earnings and taxes withheld for the calendar year. It is an important piece of data to include on your tax return and should be presented to your employer when you start a job.

Essential Contents of Form W-2

Now, let’s look at the information included in the W-2 Form. At the top of the form, you will need to enter your social security number, employer identification number (EIN), then you will find the employer’s contact information and your name, address, and other pertinent personal details.

Along the right side of the form, you will find a breakdown of your wages, tips, and other compensation, along with the tax withheld. This will include your total earnings for the year, as well as the amount withheld for federal taxes, state income tax, and local taxes. Other figures on the right side might include Medicare wages and tips, Social Security tips, Dependent care benefits, etc.

This will be completed in multiple copies for the employer, employee, and the local tax office. The employer is legally required to send copies of the W-2 Form to the IRS and the Social Security Administration.

If you are ever confused when filling out any of your tax forms, consult a tax professional. They can provide helpful advice on filing your taxes and will make sure that your taxes are filed accurately. As always, the IRS website is a great resource for information related to tax filing, or you can contact the IRS directly with any questions you may have.

Further official instructions regarding filling up some of the fields are provided towards the end of the form:

  • Box 1. Enter this amount on the wages line of your tax return.
  • Box 2. Enter this amount on the federal income tax withholding line of your tax return.
  • Box 5. You may be required to report this amount on Form 8959. See the Form 1040 instructions to determine if you are required to complete Form 8959.
  • Box 6. This amount includes the 1.45% Medicare tax withheld on all Medicare wages and tips shown in box 5, as well as the 0.9% Additional Medicare Tax on any of those Medicare wages and tips above $200,000.
  • Box 8. This amount is not included in box 1, 3, 5, or 7. For information on how to report tips on your tax return, see the Form 1040 instructions.
  • Box 10. This amount includes the total dependent care benefits that your employer withheld from you or paid to you on your behalf (including amounts from a section 125 (cafeteria) plan).

When Income, Social Security or Medicare tax was withheld

Box 11. This amount is (a) reported in box 1 if it is a distribution made to you from a nonqualified deferred compensation or nongovernmental section 457(b) plan, or (b) included in box 3 and/or box 5 if it is a prior year deferral under a nonqualified or section 457(b) plan that became taxable for social security tax and Medicare taxes this year because there is no longer a substantial risk of forfeiture of your right to the deferred amount.

Elective deferrals and Roth contributions

Box 12. The following list explains the codes shown in box 12. You may need this information to complete your tax return. Elective deferrals (codes D, E, F, and S) and designated Roth contributions (codes AA, BB, and EE) under all plans are generally limited to a total of $22,500 ($15,500 if you only have SIMPLE plans; $25,500 for section 403(b) plans if you qualify for the 15-year rule explained in Pub. 571). Deferrals under code G are limited to $22,500. Deferrals under code H are limited to $7,000.

Retirement plan box

Box 13. If the “Retirement plan” box is checked, special limits may apply to the amount of traditional IRA contributions you may deduct. See Pub. 590-A.

Other health related taxes

Box 14. Employers may use this box to report information such as state disability insurance taxes withheld, union dues, uniform payments, health insurance premiums deducted, nontaxable income, educational assistance payments, or a member of the clergy’s parsonage allowance and utilities. Railroad employers use this box to report railroad retirement (RRTA) compensation, Tier 1 tax, Tier 2 tax, Medicare tax, and Additional Medicare Tax. Include tips reported by the employee to the employer in railroad retirement (RRTA) compensation.

For employers

Specific information needed to complete Form W-2 is available in a separate booklet titled the 2023 General Instructions for Forms W-2 and W-3. You can order these instructions and additional forms at

Due dates

By January 31, 2024, furnish Copies B, C, and 2 to each person who was your employee during 2023. Mail or electronically file Copy A of Form(s) W-2 and W-3 with the SSA by January 31, 2024. See the separate instructions.


See the 2023 General Instructions for Forms W-2 and W-3 for information on when you’re required to file electronically. Even if you aren’t required to file electronically, doing so can save you time and effort. Employers may use the SSA’s W-2 Online service to create, save, print, and submit up to 50 Form(s) W-2 at a time over the Internet. When you e-file with the SSA, no separate Form W-3 filing is required. An electronic Form W-3 will be created for you by the W-2 Online service. For information, visit the SSA’s Employer W-2 Filing Instructions & Information website at

Future developments

Information about any future developments affecting Form W-2 and its instructions (such as legislation enacted after we release them) will be posted at

FAQ: Form W-2 Wage and Tax Statement

Form W-2 (Wage and Tax Statement) is an IRS form that employers use to report wages, salaries, tips, and other compensation earned by employees over the course of the calendar year.
Employers are required to distribute Forms W-2 to all employees no later than January 31 of the following year.
Form W-2 includes employer name and contact information, employee’s Social Security number, employee’s taxable wages/salaries for the year (including 401(k) contributions), federal income tax withheld from employee’s earnings, state taxes paid (if applicable), local taxes paid (if applicable), Social Security and Medicare wages/tips subject to taxation, retirement plan distribution amounts (if applicable), dependent care benefits (if applicable).

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